---
title: Freeze document numbers
description: "Freezing document numbers locks the current numbering of selected documents in place. When new documents are added to the folder, they will be assigned sub-numbers (e.g. 4.1, 4.2) rather than displacing the frozen document numbers. ## **Freezing document numbers** 1.…"
url: "https://disclosureready.legalready.ai/knowledge/freeze-document-numbers/"
updated: "2026-08-06"
category: Document Management
---

# Freeze document numbers

Freezing document numbers locks the current numbering of selected documents in place. When new documents are added to the folder, they will be assigned sub-numbers (e.g. 4.1, 4.2) rather than displacing the frozen document numbers.

## **Freezing document numbers**

1. Open the folder containing the documents you want to freeze
2. Select the documents by checking the checkbox next to each one
3. Click **Bulk Actions** and click **Freeze Numbering**

![](https://disclosureready.legalready.ai/wp-content/uploads/2025/05/image-104-1024x543.png)

1. A padlock icon will appear next to each frozen document

![](https://disclosureready.legalready.ai/wp-content/uploads/2025/05/image-105-1024x541.png)

## **What happens when you add new documents**

New documents added to the folder will be assigned sub-numbers that sit between the frozen numbers (e.g. 4.1, 4.2), keeping the frozen document numbers intact.

![](https://disclosureready.legalready.ai/wp-content/uploads/2025/05/image-106-1024x510.png)

## **Unfreezing document numbers**

To unfreeze, select the documents, click **Bulk Actions** and click **Unfreeze Numbering**.

For further information or assistance, please do not hesitate to reach out to our dedicated Support Team via [support@legalready.ai](mailto:support@legalready.ai) or +61 3 9020 4456.